As many of you already know, the last step in the collection process on a commercial delinquency is the filing of a suit against the debtor, especially when the balance due is large and there remains some viability of collecting. Although every effort is taken to avoid this step, it’s one of the only legal ways to ultimately compel a debtor to pay.

Upon being sued, one of the unexpected responses that a debtor may pursue is to hire an attorney and file a counterclaim (countersuit and counterclaim will be used interchangeably in this article). There are many legitimate reasons why a debtor may countersue, but in my experience most countersuits are based upon unsubstantiated claims as a strategy to maneuver out of the original debt obligation.

Some of the more common claims that a debtor may use to countersue include:

  • Breach of contract
  • Breach of fiduciary responsibilities
  • Negligent or fraudulent misrepresentations
  • Claims of misconduct by the creditor’s employees

However, the underlying reasons that debtors may countersue include:

  • Being cheaper to initiate a countersuit resulting in a significant discount rather than paying the entire invoice amount
  • Going on the offensive as a way of fighting against multiple creditor law suits
  • Seeking revenge as payback against a business relationship that ended badly
  • Increasing the amount of time until they absolutely have to pay

Regardless of the motive a debtor has to file a counterclaim, the creditor’s attorney must now defend the creditor. When this happens, the attorney will often require a retainer and usually charge their normal hourly fee.

What can creditors do to help minimize the possibility and/or impact of a counterclaim?

As all creditors’ rights litigation originates with contracts, with the support of your corporate counsel, careful drafting of the contract details, terms, and conditions not only aids in defending against countersuits, it can also be an offensive tool during the litigation process as well. For example, you may want to include the following clauses in your contracts:

  • Integration Clause – which bars the use of pre-contractual communication to support counterclaims and assists in the dismissal of any non-contractual claims
  • Damage Limitation Clause – which limits the type of damages (e.g., lost profits)
  • Claim Limitation Clause – which precludes certain non-contractual claims

In addition, all supporting documentation such as purchases orders, invoices, shipping documents, and any other forms that are used in a transaction should be carefully reviewed by your legal counsel to confirm consistency of terms and conditions, and to minimize areas of confusion or misinterpretation.

Not too long ago, our office received a $20,000 claim and after extensive collection efforts, the claim was subsequently placed with our attorney in the debtor’s jurisdiction. Within one month, a suit was filed and in less than three weeks a counterclaim was received by the debtor in the amount of over $200,000 – asserting the creditor breached a sole distributor contractual agreement. The assertion was completely unsubstantiated and only an attempt to thwart the creditor’s lawsuit. The counterclaim forced the creditor to face the following options:

  • Defend itself against the countersuit
  • Offer to withdraw their claim and negotiate with the debtor to drop their counterclaim, or
  • Try and strike a monetary settlement

Since the creditor’s documentation was legally very tight and no such contractual breach ever occurred, they decided to fight the debtor’s countersuit. The result was that prior to the court date, the debtor dropped their countersuit, and not only paid the creditor’s account in full, but attorneys fees as well. The countersuit was only a feeble attempt by the debtor to maneuver out of the obligation. In this instance the fight paid off.

Often what happens is that instead of taking a deep breath and assessing the merits of the counterclaim, some creditors may feel the need to quickly capitulate, fearing a long protracted battle. However, if the reason a debtor cannot pay the account in the first place is due to a lack of financial capacity, then most likely they are also not going to be able to afford a hefty hourly fee charged by their attorney to pursue a counterclaim to its final conclusion.

The longer you are in business, the greater the chance that a counterclaim, legitimate or not, may arise. In the event that it one day lands on your doorstep, a careful and thoughtful response by your collection firm and their counsel should help you to execute the best strategy to minimize its impact accordingly.

Disclaimer: This article is intended to convey general information only and not to provide legal advice in any way. 

All rights reserved.

This article was edited by Steven Gan.

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